11 April 2012
SHARERIGHT DOCUMENTARY EVOLVES TO VERSION 6
Since its initial release in June 2008, ShareRight Documentary has evolved into
an unparalleled corporate document security and indexing solution. Many software
products index documents and their contents while many products deal with shares
and security, ShareRight Documentary was designed from the outset to do both
in one transparent package. A combination or user feedback, advances in operating
systems and storage technology have led to the release of version 6.
Version 6 adds a much more intuitive and user friendly interface, faster and more robust document scanning over network connections together with a back end database optimised to handle tens of millions of documents with ease.
In use, the background scanner indexes every document it can see in shared (or specific) folders. A user can then simply search for a document filename or its contents then hover over the results to see it’s location(s) and exactly who has what level of access to it. All document types are catered for from MS Office to plain text to images and even system files if required.
Best of all, there is no further licensing required for costly third party databases and hardware as all of the database functionality is built in and the program can be run from a standard workstation, given sufficient disk space.
Managing director of Corporate IT Systems Ltd (www.citsl.net) Derek Witherington said, “The greatest threat to document security may not be from external hackers, but through inappropriate access rights. Although often blamed, this is not necessarily the fault of IT Administrators, as an authorised user may inadvertently copy or save a document to a location where other unauthorised staff have access. With ShareRight Documentary, you can spot this very quickly.”
18 June 2008
Taking the headache out of document management and security.
As storage becomes cheaper, security becomes more expensive and IT staff
are more and more overloaded, attempting to trace the source of a leaked document
on a corporate network can be a nightmare. However, if you know where every
copy of that document resides, it becomes a simple task to check who has access.
Of course, checking the access permissions before anything is leaked in the
first place would be a far better solution!
ShareRight Documentary was devised by an IT manager who was given the dubious
task of determining who had had access to a certain document which had been
leaked from a company. With millions of files in a mass of servers and workstations
the task was near impossible without some kind of automation. The cost of a
proprietary hardware based solution was out of the question; ShareRight Documentary
was born out of necessity.
Crawling the local network like a search engine does on the web, ShareRight Documentary analyses shared folders (including hidden $ shares) and their associated permissions, indexes documents it finds within and provides lightning fast search facilities for document names, contents and folder security. From there, the task becomes straightforward, search for text contained in the document, identify where each copy of the document is (regardless of it’s file name) and, using ShareRight Documentary, check the permissions on the containing folders. In the end, a copy of the document in question was found on a users C:\ drive, and another copy in a fileserver along with hundreds of other confidential files, which had been assigned incorrect access rights. ShareRight Documentary can handle tens of millions of files on thousands of computers and gets results in minutes instead of days, and at a fraction of the cost of high-end solutions.
ShareRight Documentary is software that can be run from any workstation by
any user with the appropriate access rights and even provides helpdesk facilities
such as one click remote control (using VNC) of workstations and servers, and
one click access to any folder or document on the network.
Derek Witherington, managing director of Corporate IT Systems Ltd (www.citsl.net)
said, “Even on my home network with just half a dozen computers and a few hundred
thousand files, I don’t know what I would do without it!”